Best Office Printer for Small Business

Are you a small business owner looking for an office printer? We are going to review the best office printer for small business in this guide for your convenience.

It is the era of digital communication. Emails, Skype, and WhatsApp have mostly replaced all kinds of printed messages, letters, and communication. However, sometimes you do come across a client who requires you to send everything from presentations to contracts in printed form. Therefore, you do need to have the best small office printer in your workplace.

However, the printer needs not to be expensive at all. Even a cheap printer can do the job perfectly for you. Therefore, we have compiled a list of the best yet most affordable printers you can buy for your small business.

Even more, we will present a comprehensive buying guide about how to buy a printer in 2022.

Best Small Business Printers

Our experts have chosen the following printers for your office. They have all the features and functions to cater to the needs of small to medium-size businesses. Similarly, we have tested them against parameters like price, paper and ink capacity, size, duplex printing, etc.

So, let us start our reviews without wasting any more time.

1.    Brother Monochrome Laser Printer: Most Economical Small Office Printer

best office printer for small business

Brother Monochrome Laser Printer (MFC-L2710DW) is the most economical printer for small businesses on our list. It hits the sweetest spot if you don’t want to spend a lot of money on a printer yet desire professional-grade printing.

Being able to print 27 pages per minute, it is can easily handle large printing operations. Similarly, you can print from 3000 to 8000 pages before needing to replace the cartridge, making it one of the most efficient small office printers. The compact and lightweight printer is comparatively cheaper than other printers as well.

250-sheet paper tray, duplex printing, compatibility with a variety of paper sizes, 50 sheets automatic document feeder, easy wireless printing from a computer or smartphone are some of its other notable features.

The all-in-one printer can do everything for you including printing, scanning, photocopying, and faxing, further enhancing its efficiency. However, it is not the right printer for your office if you cannot survive with color printing.

Brother Monochrome Laser Printer is the best office printer for small business for its cost-effectiveness and high efficiency.

Pros

  • Cost-effective
  • Highly efficient
  • Duplex printing
  • Easy wireless printing
  • Works with a variety of paper sizes and types
  • Compact and lightweight
  • Prints 27 pages per minute
Cons

  • Only monochrome printing

2.    HP Office Jet Pro 9025: Best Small Business Printers for Tech Features

best office printer for small business

HP Office Jet Pro 9025 offers superior digital features and flawless integration with various cloud services. Some of its fantastic tech features include self-healing Wi-Fi, smartphone and tablet printing, and excellent app management.

The printer has modern controls, fantastic security features, and matchless mobile connectivity. You can convert your smart devices into a printing hub using applications like Apple Airprint and HP Smart app or simply through Wi-Fi. The self-healing Wi-Fi always maintains a strong connection.

You can scan your documents directly to emails, thumb drivers, network folders, and any cloud service you want.

Another nice feature is the Smart Task shortcut that allows you to carry one of your most commonly used printing tasks with a single touch. The HP Smart app and large 2.7” touchscreen further help you to organize your documents and expenses.

The printer comes with a dual paper tray, each having a 250-sheet capacity. The 35-page automatic document feeder, 24 ppm printing speed, and built-in security features mean you must give this printer a try. It is also a compact printer and does not occupy much space.

The initial setup is quite slow and you have to bear a lot of marketing material from HP. Otherwise, it is a nice little printer for a small business.

Pros

  • Easily integrates with QuickBooks and cloud services
  • Supports Google and Alexa voice assistants
  • Creates customizable shortcuts
  • Prints 24 pages per minute
  • Scan to email
  • All-in-one printer
  • Excellent security features
  • Easy wireless printing
Cons

  • Slow initial setup

3.    Canon Maxify GX7020: Best Inkjet Printer for Small Business

best office printer for small business

You should consider Canon Maxify GX7020 if you are looking for an inkjet printer for your office. The printer requires minimum maintenance besides delivering a high page yield courtesy of the unique refillable supertank ink system. As a result, it considerably reduces your printing costs as well.

GX7020 prints up to 6000 black and 14000 color pages with its set of inks. It consumes 80% less ink than other prints, helping you save a lot of money. The main tray has a whopping 500-sheet capacity while you can also store another 100 pages in the rear tray.

The printer offers automatic duplex printing and single-pass duplex scans. It is primarily designed for computers and laptops but it printers from mobile devices as well. The connectivity options include Ethernet, Hi-Speed USB, ad Wi-Fi.

The setup is extremely simple and the 2.7” LCD further enables you to perform printing tasks. It also connects to Wi-Fi without a computer and that too in minutes. The printer is compatible with a variety of paper types and sizes. The printing speeds of 24 ipm black and 15.5 ipm color are quite reasonable as well.

Canon Maxify GX7020 delivers excellent performance while helping you save a lot of money on printing.

Pros

  • Low printing cost
  • Excellent page yield
  • Lightweight and compact but sturdy
  • Automatic document feeder
  • Automatic duplex printing
  • Single-pass duplex scan
  • 80% more efficient than other printers
  • 500-sheet capacity tray
  • 2.7” LCD
Cons

  • Cannot hold 8.5 x 14” sheets

4.    Brother MFCL2750DW Monochrome Printer: Best All in One Printer for Small Business

best office printer for small business

Brother MFCL2750DW is yet another monochrome printer on our list of the best office printer for small business. It is a versatile and multifunction printer and can do a variety of tasks for you with the utmost ease.

The all-in-one printer can do everything for you such as print, scan, copy, and fax. It is also one of the fastest printers with 36 ppm printing speed. Furthermore, the 250-sheet automatic document feeder further enhances its productivity.

The single-pass automatic document feeder with 50-sheet capacity can fax, scan, and copy the documents in a jiffy.

One of the best features of the printer is the seamless connectivity with smart devices, cloud services, and various work programs such as QuickBooks. You can also print to and scan directly from Evernote, Google Drive, Dropbox, etc.

The printer even allows you to edit a scanned file in Microsoft Word or PowerPoint. You can conveniently access all these amazing features using the 2.7” intuitive touchscreen. You can also create customizable shortcuts right from the screen to expedite printing.

Brother MFCL2750DW helps you get the job done easily and quickly using its advanced features and functions.

Pros

  • Single-pass automatic document feeder
  • All-in-one printer
  • Scan to email and Google Drive
  • 2.7” touchscreen
  • Customizable shortcuts
  • 36 ppm printing speed
  • 250-sheet document feeder
  • Easy connectivity with cloud services and smart devices
Cons

  • Only monochrome printing

5.    Brother HL-L3270CDW Color Printer: Affordable Laser Printer for Small Business

best office printer for small business

Bother truly nails it when it comes to making the best printers for small business. Brother HL-L3270CDW is a compact and wireless digital color printer that easily caters to your printing needs.

The printing speed of 25 ppm and excellent image quality are two of its best features. Similarly, the 250-sheet paper tray with 150 sheets output is sufficient for home and small office.

The printer can handle all types of paper sizes including 8.5 x 11” paper, making it a good choice for a small business. Some of the paper types it works with include glossy photo paper, card stock, and envelopes along with traditional printing papers.

It also connects with all the smart devices quite easily, enabling you to print your documents whenever and from wherever you want. You can also print directly from popular cloud services.

The high yield toner can print up to 2300 color and 3000 black pages before it expires. It is much higher when you compare it to the standard yield of 1400 and 1300 black and color pages respectively. It also has individual toner cartridges for different colors.

Brother HL-L3270CDW delivers superb performance and high efficiency at a very affordable price. It can become an integral part of your small office despite being a bit bulky.

Pros

  • Inexpensive laser printer
  • Sharp print quality for text
  • Excellent image quality
  • Individual toner cartridge for each color.
  • Easy to setup
  • Duplex printing
  • Professional and sturdy
Cons

  • A bit bulky

6.    Kyocera P3155DN Laser Printer: Fastest Printer for Small Office

best office printer for small business

Kyocera P3155DN eclipses all other printers on our list thanks to a whopping 57 ppm printing speed. Similarly, it prints beautiful and sharp images at 1200 x 1200 dpi. Therefore, it is one of the fastest and most efficient small office printers to have.

It can handle large-scale printing because of its larger paper tray with a capacity of up to 2600 sheets when fully extended. Therefore, you don’t have to refill the paper for weeks sometimes. The business printer has a duty cycle of staggering 275000 pages per month as well.

Apart from the main tray, it also features a 100-sheet multipurpose tray to accommodate different paper types.

Even the automatic duplex printing occurs at a speed of 39 ppm. You can control all these functions using a simple and convenient control panel.

Keep in mind that Kyocera P3155DN is not an all-in-one printer. Similarly, it is quite expensive at $1700. Other than that, it is perhaps the best printer for small business or any business.

Pros

  • 57 ppm speed
  • Excellent image resolution
  • Easy and fast duplex printing
  • 2600 sheets paper tray
  • Handles a variety of media
  • Prints up to 275000 paper per month
Cons

  • Very expensive
  • Not all-in-one printer

7.    Epson WorkForce ET-4750: Most Efficient Small Office Printer

You must consider Epson Workforce ET-4750 if ink efficiency is your primary concern. It has four ink tanks instead of traditional cartridges, helping you minimize waste and running costs besides enhancing efficiency.

ET-4750 can print a whopping 11,200 pages without having to replace the ink. It costs you $700 but turns out to be more economical in the long run due to the much higher printing capacity than the cheaper cartridge printers. It consumes 80% less ink compared to other printers.

The refill process is also straightforward. You just need to fill the tanks without replacing the entire cartridge. It also features a 30-sheet automatic document feeder and 250-sheet paper tray, more than enough for a small business. The intuitive 2.4” tilting touchscreen makes it easier to carry out printing tasks as well.

The printer offers excellent print resolution for 4800 x 1200 dpi. Other features such as automatic duplex printing, the ability to remove shadows, and changing the print size are also impressive. Similarly, you can easily print from Android, iPhone, smartphones, and tablets thanks to Ethernet and Wi-Fi Direct (6) networking.

The printer prints 11.5 pages per minute but only 6.5 pages while duplex printing, both of which are way below the recommended speed.

All in all, Epson Workforce ET-4750 is an excellent choice for small businesses, especially due to its enhanced ink efficiency and incredibly high print capacity.

Pros

  • High-efficiency ink system
  • 80% more efficient than cartridge printers
  • Impressive 4800 x 1200 dpi resolution
  • 2.4” tilting touchscreen
  • Easy networking with smart devices
  • Automatic duplex printing
  • Borderless printing
Cons

  • Slow printing speed

8.    HP LaserJet Pro M227fdw: Best Laser Printer for Small Business

HP makes some of the best laser printers in the world and HP LaserJet Pro M227fdw is no exception. The all-in-one laser print will relieve all the burden on you when it comes to printing important business documents.

The printer has a 10-sheet priority tray, a 50-sheet automatic document feeder, and a 260-sheet tray. Therefore, you don’t have to put papers frequently in the printer. The duty cycle of 2000 pages per month is not that high but enough for most businesses.

M22fdw is also quite a fast printer (no surprises here) with a printing speed of 30 ppm for both black and white prints. It ensures higher efficiency and fast printing using the original HP toner cartridge with JetIntelligence.

It supports almost all kinds and sizes of papers. On top of that, the setup is easy and quick. The color touchscreen helps you choose any mode you want. However, the touchscreen is too small according to some customers. Similarly, it is not an entirely compact printer, and fitting it in your office could be a problem.

The printer also supports duplex printing besides having all the connectivity options including Wi-Fi, Bluetooth, NFC, USB, and Wi-Fi Direct. The support for mobile printing is also amazing due to its compatibility with Mopria, Apple Airprint, Google Cloud Print, etc.

You should go for HP LaserJet Pro if you need a laser printer for your small office. It has some problems but it is the best laser printer you can get for your home and office today.

Pros

  • 30 ppm printing speed
  • 260-sheet paper tray
  • 50-sheet automatic document feeder
  • Works with all kinds and sizes of paper
  • Color touchscreen
  • Easy mobile printing
Cons

  • Very small touchscreen
  • Not a compact printer

9.    Canon PIXMA TR7520: Best Printer for Small Business

Canon PIXMA is one of the most popular printer families in the world. The Canon PIXMA TR750 all-in-one Home Photo Printer will be a good addition to your office because of its advanced techs and fantastic printing functions.

The printer not only works with Amazon Alexa but also has a variety of other connectivity options. The setup is simple and you can use it anywhere you want due to its compact size.

The intuitive 3” touchscreen allows you to print any document you want without any hassle. The auto power off button automatically turns off the printer after a prolonged period of inactivity.

The printer is available for less than $300. Still, it has features like automatic duplex printing, five individual inks system, and front and rear paper support. The all-in-one printer can of course do printing, photocopying, scanning, and faxing for you. Another nice feature is the business card printing.

The main complaint regarding the printer is the small document feeder with a 30-sheet capacity. Similarly, it does not have a duplex document feed.

Canon PIXMA TR720 can be the best office printer for small business if you have no issue feeding documents manually.

Pros

  • Five individual inks
  • Compatible with a variety of paper sizes
  • 3” intuitive touchscreen
  • Compact and lightweight
  • Works with Amazon Alexa
  • Variety of wireless connectivity options
  • Very cheap printer
Cons

  • Small document feeder
  • No duplex document feeder

10. Canon imageCLASS MF644Cdw: Best Color Printer for Small Business

The last printer on our list is Canon ImageClass MF644Cdw. It should be your choice if you are looking for an all-in-one laser printer for your small office. Although it is a bit bulky yet makes printing a breeze using the 250 sheets automatic document feeder, automatic duplex printing, and easy mobile connectivity.

It is also quite a fast printer and can print at speeds of 28 ipm and 14 ipm for black/white and color respectively. The Secure Print feature also prevents your sensitive company data from falling into wrong hands. When it comes to text, it can print 22 pages per minute.

The Genuine Canon cartridges or ink can print up to 2500 pages per month, enough for a small business. Similarly, it can also scan the documents if the need arises.

The best thing about the printer is amazing image clarity and accurate colors, unlike most laser printers that struggle with images.

The printer works with apps like Mopria, Apple Airprint, Google Cloud Print, and Canon PRINT Business.  Therefore, you can complete and print your office tasks on the go as well.

All in all, Canon ImageClass MF64Cdw is a good option for small businesses. It is heavy but requires minimum maintenance and offers some excellent features for small and medium businesses.

Pros

  • Very fast printing speed
  • 250-sheet automatic document feeder
  • All-in-one printer
  • Genuine Canon Ink
  • Excellent image clarity
  • Easy Wireless printing
Cons

  • A bit bulky

How to Buy the Best Office Printer for Small Office?

Some of the most important features to consider while buying a printer for your office are as below.

Volume Capacity

The first thing to look for is the total volume of printing you need per month. The printer you are going to buy should be able to accommodate that volume. Every printer has a monthly and recommended duty cycle that you need to carefully consider. You should look for another printer if the recommended duty cycle is less than your requirements.

High Efficiency

Some printers are more efficient than others. They have high-capacity cartridges, allowing you to print a larger number of papers without replacing the cartridge. They also help you save a lot of money on ink and cartridge because you don’t have to replace them too often.

Speed

An office printer should be fast enough to print a huge number of papers quickly. You should go for a laser printer if you prioritize speed. The best office printer for small business should have at least 30 ppm speed. Similarly, you should also check the speed of duplex printing if you do that a lot. Printers with a single-pass duplex printing option are the fastest.

Connectivity Options

A printer should have multiple connectivity options for easy printing. For example, it must work with apps like Apple AirPrint, Mopria, and Google Cloud Print for printing on the go. Similarly, Wi-Fi and USB connections are also mandatory. The more connectivity options a printer has, the easier it will be for you to print from anywhere and anytime you want.

All-in-One Printers

Most printers on our list are all-in-one printers. It means they not only print but also photocopy, scan, and fax the documents. Such printers offer a lot of convenience because you don’t have to buy separate machines for all the above tasks. Furthermore, they are more economical and compact than individual machines as well.

Frequently Asked Questions

1.     What is the most economical printer for a small business?

Laser printers are more efficient and thus economical for small businesses compared to inkjet printers. You can print thousands of pages with toner cartridges before they expire. Therefore, they have a very low cost per page. You can save even more money by buying an Energy Star Certified or a duplex printer.

2.     How do I choose a printer for a small business?

You should choose a printer with a high volume capacity and monthly duty cycle. Similarly, it should have multiple connectivity options besides features like duplex printing, high speed and efficiency, and all-in-one printers. Also, try to buy printers only from reputable brands.

3.     Which printer is better, inkjet or laser?

You should choose a laser printer for your office if you require speed. Similarly, they can print considerably more papers than inkjet printers because of their larger paper trays. However, their photo or image quality is not as good as that of inkjet printers.

Final Thoughts

Concluding our guide to the best office printer for small business, we hope you can now buy the printer that is most suitable for your office. We have tried to cover only the more affordable yet high-quality printers in this guide. All these printers offer high efficiency, excellent speed, and a multitude of other features to meet all of your office requirements.

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